We are currently hiring for the following position:
 

Portfolio Community Association Manager

Role and Responsibilities

·         Receiving common area maintenance requests from owners and facilitating repairs;

·         facilitate preparation and distribution of new homeowner welcome packets;

·     conduct regular visual inspections of Association common areas and facilitating any action needed for maintenance or repair;

·         review of and familiarity with all Association contracts, assist board with preparation of bid specifications as needed;

·         monitoring of Association’s contractor performance, monthly performance evaluations are provided to the Board and the contractors;

·         facilitate annual reserve study;

·         facilitate collection of monthly Association dues in conjunction with accounting personnel;

·         preparation of checks for payment of Association bills for signature by two authorized signers, at least one signer shall be a member of the Board;

·         prepare and distribute the agenda and packets for board of directors meetings; post agendas in accordance with CC&Rs

·         attend board of directors meetings and document meeting minutes;

·         prepare and distribute all annual homeowner meeting materials;

·         attend the annual homeowners meeting – check in the owners, supervise the election procedures and take the minutes of the meeting;

·         prepare a monthly management report for the Board of Directors;

·         facilitate enforcement of the Association’s Bylaws, CC&Rs, Rules and Regulations and architectural guidelines;

·         receive and monitor thru completion all landscape and architectural requests/applications;

·         prepare a draft annual operating budget for review by the Board of Directors;

·         assist the board in the annual review of the Association insurance coverage;

·         assist in the creation of an Association web site for owner access to rules, governing documents, minutes of meetings, newsletter distribution;

·         facilitate annual audit/review by CPA selected by board of directors;

·         facilitate all annual disclosure mailing’s to homeowners in accordance with CC&Rs;

·         review all association policies and procedures and make recommendations to the board for any changes AAM would suggest;

·         manage and supervise association support staff, to include hiring, firing, conducting performance reviews and other human resource related activities;

·         various duties as may be assigned by AAM and

·         foster client satisfaction and build customer goodwill.

Qualifications and Education Requirements:

·         CACM designation and must maintain this California designation

·         High school diploma or GED; College degree preferred

·         Valid driver license and vehicle. DMV printout and proof of auto insurance required.

·         Must have favorable drug and background screening results (new hires)

·         Applicant represents and warrants that he/ she is capable of meeting the physical, mental and environmental demands of performing his/ her duties as set forth in the Job Description.

·         Applicant must be able to prioritize work, work independently and possess a good degree of decision making and supervisory skills. Applicant understands he/ she supervises other employees.

Physical Requirements and Job Conditions:

·         Applicant understands he/ she must work inside, as well as outside, sometimes facing inclement weather conditions in the performance of his/ her job duties as set forth in the Job Description. Applicant is required to drive his/ her own car and must maintain a good driving record.

·         Applicant may be called upon to lift, move or carry objects that weigh up to and include fifty pounds. Applicant further acknowledges that his/ her duties may be changed at the company discretion based upon the decision of the company or Board of Directors.

·         Ability to sit for long periods of time.

·         Ability to move around the facility/ association property to observe and participate in job activities as listed.

Preferred Skills:

·         Computer Skills: Microsoft Office, Internet

·         Superior verbal and written communication skills

·         Provide excellent Customer Service and ability to train others in this area

·         HOA Management Software (TOPS, Jenark, Yardi)

Applications Accepted By:
Fax or E-mail:  760-346-9997 or Subject Line:  Account Management Hiring – Assistant Manager Attention: HR Department:  Job Posting Assistant Manager (AM5-AM7)	Mail: Human Resources Albert Management, Inc. PO Box 12920 Palm Desert, CA 92255